How to Organize Important Documents for Your Big Move?

Relocating to a new location in Chennai requires a lot of things to manage. One such important thing is gathering all your essential documents for a safe and streamlined move. The list of common essential documents that you need to move includes birth certificates, passports, financial documents, medical records, insurance policies, and more. By carefully organizing all these documents before your final move, you must make sure that they are easy to access and easily available whenever you need them. When you relocate, your first thought is to hire professional packers and movers in Chennai for a safe and stress-free moving experience. However, it is essential to make sure that your necessary documents are in place and remain protected from any damage. This is why you must keep them along with you and not with the movers. 

Types of documents that you need to organize before making the final move

There are different types of documents that you need to keep organized before the move. You need to update a few documents as per your new address including driver’s licenses, identification cards, and registration certificates. This will help you in keeping all your documents legally compliant. Also, these advance arrangements offer you peace of mind as all the necessary documents will remain in one place and an easily accessible area. Organizing necessary documents before the move is an essential step for the move. This will aid you in avoiding potential problems and protecting sensitive information. 

1. Government-issued documents

The following are some of the government-issued documents that are extremely vital because they serve as your identifying documents and are difficult to retrieve once lost; therefore, you should store them in a highly critical documentation box:

• Passport

• Driver's license

• Birth certificates

• Social Security cards

• Marriage and divorce certificates

2. Financial Documents 

The documents that deal with your money, such as those pertaining to banks, are called financial documents. Because you may need them at any time, including when you move, these documents are extremely vital. A few of the financial records are: 

• Bank statements

• Tax records

• Credit card statements

• Retirement account statements

• Investment account statements

3. Legal Documents 

Among the most crucial documents you must protect are legal ones. It is required to present these kinds of legal documents when moving. Among these kinds of documents are: 

• Power of attorney documents

• Property deeds and titles

• Living wills and advance directives

• Wills and trusts

4. Documents of Insurance

These documents can be kept in the less important box, even though they are important. You can store your insurance paperwork in the less important box since they are not urgently needed, but you still need to maintain it in a secure location. The following are a few of the documents: 

• Auto insurance policies

• Health insurance cards and policies

• Life insurance policies

• Homeowner’s or renter’s insurance policies

5. Documents of medical and health reports 

Keep any medical or health records that you need immediately in the most crucial paperwork box; if not, keep them in the least important one since you'll probably need them once you're at your new location. Among these documents are: 

• Prescription information

• Immunization records

• Veterinary records (for pets)

• Medical history

• Dental records

6. Records of education and employment 

You probably have a ton of paperwork about your work and education. You can still store these extremely vital documents in your least important document box, though. These records consist of: 

• Diplomas and transcripts

• Resume and employment history

• Professional licenses and certifications

• Reference letters

7. Documents of Home and Utility Bills and Records 

Many of your household utility bills and documents must be kept secure. They can be securely kept in the document box that isn't as critical. Among the important documents are the following: 

• Home inventory list

• Utility account information

• Lease or mortgage documents

• Moving-related documents (e.g., moving contract, inventory list)

To Conclude 

If you need to ensure a seamless and stress-free move, you must organize all your essential documents beforehand. With the help of the above-mentioned tips, you will be able to organize your important documents in an organized way. This will help you in safeguarding your personal information of all the vital records including financial documents, legal documents, will, medical and health records, insurance policies, education and employment records, etc. 

It would be extremely great if you save a soft copy of all the documents in an external hard drive or cloud storage for additional protection. Also, store your original documents in a waterproof and fireproof container to avoid any damage during the move due to any sort of mishappenings. This will let you have peace of mind during your moving preparation. Make sure to keep all the documents along with you and not with the movers and packers in Chennai. 

Pre-Move Checklist for a Stress-Free Relocation

As most of the things go in life, the better we plan ahead the more successful we are in our actions. I am here to help you make a checklist to make your relocation a less messy experience with simple steps. When you begin planning a cross-country move or even down the lane, there are many factors you need to take into account. Even before scheduling your movers and packers in Chennai, we suggest reading our tips to get an understanding of how to best pan with your family. 

Moving can be a hassle, but it doesn’t have to be! With proper planning, the process can be made fun and become a positive experience. After relocating countless times here are our best recommendations for pre-move moves:

Vital steps of a hassle-free transition

Look for a new home: Figure out all the details in advance such as closing fees, settle-in date, and conditions to understand minor details that really matter such as utilizing time to clean if required. 

Change your communication address

Without this easy but crucial step, you will struggle to relocate over utilities or subscribe for services such as schooling, and more.

Get meter readings shut down the utilities and add your name to the new home

On your final moving day, Make sure to take photo proof of your water and electricity meters. Have the communication details handy to be able to call both vendors during the relocation and pay off any remaining bills.

While waiting for a moving company to finalize and load up the truck, call your new utility service providers and add your credit card details so that you will have running water as well as electricity when you reach there. This can be easily done up to a week or when the previous tenants have paid their outstanding rent. 

Search for schools and gyms

To avoid missing the signup dates and simplify your way into the new area, it is better to plan ahead and look for the plans to sign up hoping to have your children join. 

Knowing where your new gym is will be a good way to ease into the new area. Being able to hit the gym will help you get rid of stress the very next day. 

3 Weeks before the relocation cut down on shopping the grocery items

Focus on eating up the food items you have currently stored. We all tend to keep lots of pulses and other staples. These bulky items just take up so much valuable space. Get creative with your meals before the relocation, but don’t let this add mess to your schedule. 

Prepare your personalized items: Make a list of all the belongings in your house including the details with reference to their condition so that you can ensure it all matches onto the truck and to your new house. No one likes a cracked glass table as a surprise.

Setting up your shifting budget

Knowing your budget and what is adjustable is the key to booking a mover and extra services. Movers offer everything from DIY to full-service where packing advantages come in and box it all for you. 

Make a list of questions and essential things for your moving company

This step will streamline the process of choosing the correct moving company for you. Whether it be questions about fragile items or having a list of what is vital for you, this will come in handy down the line. 

Appoint your loving partner ahead of time

Movers help you make the correct decision on skilled movers in your area. Begin understanding costs by inputting your data into various websites online and understand the various options available. 

Stay away from trusted moving companies. Make sure you opt for a binding quotation with experts to avoid scams. 

Plan the shifting 

• Close relocations: Plan a coffee stop to spice up your day! Do not forget to eat during the day. As simple as it sounds, many people end up being hungry as they skip this essential step. 

• Long-distance moves: Plan out and book your stay as well as fun activities in the area you will be crossing to make your relocation feel a bit like a fun road trip! Making your journey fun makes it seem less chaotic! 

Plan your new home blueprint

Knowing where you plan to place will save essential time on the mover’s side from shifting debts and furniture multiple times. Even making a blueprint including measurements on a simple piece of paper and understanding where the big pieces will be kept will help you out on a moving day.  

Sell off the furniture items that just don’t make it right. Not everything from your old house will perfectly sit and that’s fine. Try and sell off as much excess as you can ahead of the relocation to avoid cluttering the new house. 

Plan storage options in the new place and a basic overview of what belongings will need to be hidden and stored. If you have space under the stairs or various cabinets understand how many boxes of belongings will need to be stored to avoid excess clutter. 

Buy packing materials in advance

Go get those stacks of boxes, extra duct tape, and bubble wrap because you will need them once you are in the middle of the things. Having all the supplies on hand is bound to propel you to keep packing and stop decreasing. 

While packing, make sure to pack a moving day box/ bag

You will still require certain basic items the night before. Here is a simple list of what we like to keep aside:

• Toothpaste and brush

• Bed sheets

• Change of clothes after you reach the new place

• Bathing essentials like shampoo, body wash etc. 

The End Note: Planning beforehand for the basics really eradicates added stress on the day of the move. We suggest prepping as much as possible and appointing a solid team of packers and movers in Chennai for the relocation itself.